Dependencies Based on Contact Type

The "Field Dependencies Based on Contact Type" shows which fields are required or recommended for any particular value of contact type. A mail contact is always required for the mail contact type; a phone contact is always required for phone contact type; but a Fax contact is only recommended for Fax contact type.

The Value column represents the value of the Contact Type field.

The Mail column represents Mail Contact, Street Address 1, City, State, ZIP, and Country.

The Fax column represents Fax Contact and Fax Number.

The Phone column represents Phone Contact and Phone Number.

The E-mail column represents E-mail address.

The Pri URL column represents Primary URL address.

Field Dependencies Based on Contact Type
Value	Mail	Fax	Phone	E-mail	Pri URL
1	Y	-	-	-	-
2	-	Y	-	-	-
3	Y	Y	-	-	-
4	-	-	Y	-	-
5	Y	-	Y	-	-
6	-	Y	Y	-	-
7	Y	Y	Y	-	-
8	-	-	-	Y	-
9	Y	-	-	Y	-
10	-	Y	-	Y	-
11	Y	Y	-	Y	-
12	-	-	Y	Y	-
13	Y	-	Y	Y	-
14	-	Y	Y	Y	-
15	Y	Y	Y	Y	-
16	-	-	-	-	Y
17	Y	-	-	-	Y
18	-	Y	-	-	Y
19	Y	Y	-	-	Y
20	-	-	Y	-	Y
21	Y	-	Y	-	Y
22	-	Y	Y	-	Y
23	Y	Y	Y	-	Y
24	-	-	-	Y	Y
25	Y	-	-	Y	Y
26	-	Y	-	Y	Y
27	Y	Y	-	Y	Y
28	-	-	Y	Y	Y
29	Y	-	Y	Y	Y
30	-	Y	Y	Y	Y
31	Y	Y	Y	Y	Y
Key: Y = YES, - = No

Office Contact File Formatting Requirements

You must comply with the following requirements when building your Office Contact file.

An Office Contact file is a text file that consists of one or more Office Contact Records listed one after another each followed by two carriage returns or line feeds from the next including the final record. See "Sample File - Office Contacts" for a sample.

An Office Contact Record consists of 17 consecutive fields. See "What Makes Up an Office Contact - Required Items" for a description. See "Table of Field Specifications - Office Contacts" for the order or the fields.

Each field must be enclosed in standard double quotes (") and separated from the next by a comma.

Empty fields must be represented as empty quotes with no spaces between the quotes ("").

Two carriage returns or line feeds must follow the last record in the file.

See "Table of Field Specifications - Office Contacts" for an example of the content checks that fields must pass. See "What Makes Up an Office Contact - Required Items" for an example of the content descriptions.

All fields must be standard ASCII characters. No control characters are allowed.

Table of Field Specifications - Office Contacts
#	Req	Title	Type	Len	Content Check
1	R	Office Contact ID	AN	1 - 40	Unique Alphanumeric value
2	R	Contact Type	I	1 - 2	Value of 1-31, see "What Makes Up an Office Contact - Required Items"
3	R	Company Name	T	1 - 80	Text String
4	*	Street Address 1	T	1 - 80	Text String
5		Street Address 2	T	1 - 80	Text String
6	*	City	T	1 - 40	Text String
7	*	State	T	2	Valid two-letter US state or territory abbreviation. See "What Makes Up an Office Contact - Optional Items"
8	*	ZIP Code	T	5 or 10(US) up to 10(non-US)	Valid postal code "What Makes Up an Office Contact - Required Items"
9	*	Country	T	2	Valid two-letter country abbreviation. See"What Makes Up an Office Contact - Optional Items"
10	*	Mail Contact	T	1 - 40	Text String
11	*	Phone Number	T	10 - 17	Digits and hyphens only, see "What Makes Up an Office Contact - Required Items"
12	*	Phone Contact	T	1 - 40	Text String
13	*	FAX Number	T	10 - 12	Digits and hyphens only, see "What Makes Up an Office Contact - Required Items"
14	*	FAX Contact	T	1 - 40	Text String
15	*	E-mail Address	T	2 - 80	Valid e-mail format. See "What Makes Up an Office Contact - Optional Items"
16	*	Primary URL	T	4 - 1000	Valid URL format,"What Makes Up an Office Contact - Required Items"
17	*	Secondary URL	T	2 - 200	Not used in newest version of America’s Job Bank. Please make a place holder for this field.